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You Can Be 5x More Impactful by Avoiding These 5 Words

Drop them to improve your dependability

It was one time that I had mailed some stories to my dear old English professor Mrs. Das. After a few days, she called and asked, “Is everything fine with you?”

That was not what I was expecting, and I did not know where it came from. Perplexed, I asked her the same.

And then she pointed out how, without my knowledge, my writing had crept into the chambers of submission and passiveness.

What we write is a reflection of what we feel and what we are within. The choice of words plays a crucial role in determining that. That day my teacher made me look into my writing, and I could hear the underlying tone she was referring to.

Some words magnify a message and then there are some that shrink them.

“Just wanted to know”, “Just wondering”, “Just checking”. Does it sound familiar? You are sharing the wagon with a lot of people.

Just sounds effortless and undemanding, but minimizes everything that follows it.

“Just wanted to confirm whether we can have that meeting tomorrow.”

“Kindly confirm if I can schedule a meeting tomorrow.”

Not to sound very harsh, but the first one has hints of begging. “I hope I am not being a trouble.” “I know you are extremely busy, but be kind enough to take out some time and hear me out.” It sounds meek.

Being polite is not being submissive. Please don’t confuse. But being polite along with confidence is what portraits you better.

The other miscreant. I can’t emphasize enough the importance of avoiding this word in your correspondence. Avoid it like the plague.

A Myriad of thoughts comes into the mind of the reader when they encounter this- I think the writer is not sure about it, is he up for it, doesn’t sound confident.

When one exhibits low self-esteem, the feeling is reflected by others too. And in such a case, placing trust in someone like that would be very difficult. Being hard at oneself makes it easier for others to lose faith.

Thankfully there are several substitutes for sorry.

“I am sorry I am sending this report a little late.”

“Thank you for your patience. Please find the report attached.”

“ I am sorry I will not be able to send it by today.”

“Despite my best efforts, sending it by today seems distant.”

A big NO. The moment you write ‘ I think,’ the recipient reads it -he/she is not sure about it. The reliability quotient just dropped from 80 to 20. In any form of communication, you wouldn’t want to lose the confidence of the other person.

Unless someone has specifically asked for an opinion, thoughts hardly matter. On usual occasions, someone on the other side of the correspondence needs clarity about something, not additional confusion.

It is generally used as a safety net in case things go south. But funnily enough, with or without you state ‘I think,’ whatever you state is attributed to you!

“I think we should discuss this again.”

“We should discuss this one more time.”

Redundant. Tie a boulder to it and drop it in the ocean.

Used to emphasize certain things, it can easily be avoided. A close relative of ‘literally,’ this word adds no meaning most of the time. The phrase means the same without the word but certainly sounds dramatic when used.

The dictionary meaning of actually is ‘in fact,’ ‘really’. In a correspondence, it may sound rude.

Again, drop it.

I am actually relieved that we could resolve this issue.

I am relieved that we could resolve this issue.

Here, you said it.

If you could listen to what is going on in the other fellow’s mind, it would be something like- Then, why should I bother listening to you?

You don’t want that. By stating phrases like this, you are taking away your credibility.

I am not an expert on this.

Let me get back to you on this with some concrete information.

In every aspect of our lives, may it be professional or otherwise, we always want to make an impact. We aspire to be heard, taken seriously.

A lot of it depends on how we communicate and put across our feelings. And it can be easily achieved with a little bit of awareness.

This phrase will not convey a positive impression, especially in emails, where people cannot see you or read your expressions.

The next time, be aware of these few words, which can be easily truncated, leading to a more powerful message. Your words will mean more sans these words.

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